Managing Member Medications

Overview

The Medications tab holds a member's complete medication list. Each medication records its name (from the formulary or a custom entry), quantity, unit, dosage, route, schedule, prescriber, pharmacy, and status. You also mark whether a medication is administered at the center or is Profile Only (for reference), and whether it is as-needed (PRN), a narcotic, or requires special handling. Center-administered medications flow into the member's Medication Administration Record (MAR).

Before You Begin

You must be logged into Seniorverse with access to the Care module and medication permissions
The member must already exist in the system
Have the prescription details ready: drug, dosage, route, schedule, prescriber, and pharmacy

Steps

Step 1: Open the Medications Tab

From the main navigation, select Care, then Members, and choose the member. Open the Care tab group and select the Medications tab. Use the status filter to switch between Active and Inactive medications.

Medications tab with the Active/Inactive status filter

Step 2: Add a Medication and Choose the Name

Select Add Medication. In the Name field, search the formulary database and select the medication. If the drug is not in the formulary, turn on Custom and enter the name manually.

Medication form searching the formulary for a name

Step 3: Enter the Details and Options

Complete the medication details:

Quantity, Unit, and Dosage — the amount given (Unit is editable for custom medications)
Route of Administration, Frequency, and Instructions
Indication, Prescribing Doctor, and Dispensing Pharmacy
Options toggles — As Needed (PRN), Profile Only (recorded for reference rather than administered at the center), Narcotics, and, where enabled, pre-pour and multi-dose handling
Task Roles and Prerequisite Tasks — for example, a required vital check before administration

Medication details, route, and options completed

Step 4: Set the Schedule and Save

Set the Start Date and End Date. For scheduled (non-PRN) medications, select the Days of the week and add the Times the medication is due. Select Save to add the medication.

Dates, days, and times set on the medication schedule

Step 5: Edit or Deactivate a Medication

To change a medication, open it from the list, edit the fields, and select Save. When a member stops a medication, set its Status to Inactive — this automatically sets the End Date to today and moves it to the Inactive list. If a medication already has care tasks recorded against it, the form shows a "Cannot Edit" notice; in that case mark it Inactive and create a Duplicate with your changes.

Changing a medication status to Inactive

Tips

Prefer the formulary over a custom name so dosage units and details stay consistent
Use Profile Only for medications the member manages themselves; only center-administered medications appear in the MAR
Deactivate rather than delete a discontinued medication so the history and MAR remain intact
Add a Prerequisite Task with a vital check when a reading (such as blood pressure) must be taken before administering

Troubleshooting

Problem	Solution
Medications tab is not visible	The tab is in the Care tab group. Confirm you have Care module access and medication permissions.
The form will not save	Member and Name are required. For center-administered medications, Quantity, Unit, Dosage, Route, Start Date, and End Date are required; scheduled medications also need Days and Times.
I cannot edit a medication	If it has recorded care tasks, it shows a "Cannot Edit" notice. Mark it Inactive and create a Duplicate with your changes.
A medication is not in the MAR	Only center-administered (not Profile Only), Active medications with a schedule appear in the MAR.